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Employee Privacy Statement

EFFECTIVE: 7/10/2020

Your privacy is very important to us. This privacy statement describes the privacy practices of One Allstate ("Allstate") as it relates to the collection, use and sharing of personal information relating to prospective, current, and former employees in the United States.

Use the Table of Contents to link directly to a specific section or scroll down to read the full Privacy Statement.

INFORMATION WE COLLECT AND HOW WE COLLECT IT

We collect personal and other information about you. Personal information is data that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked (directly or indirectly) with you. Other information does not and cannot reveal an individual's identity such as information that has been de-identified or aggregated.

We collect personal information about you in several ways and from several sources. We collect personal information directly from you, automatically when you visit a website, mobile app or similar methods and from third parties. We also create information about you in the context of a prospective or current employment relationship. The following explains the personal information under each of these categories of sources.

Information collected directly from you:
We, and service providers, collect personal information from you directly as part of your employment relationship, or when an individual seeks employment. This includes personal information provided in resumes and employment applications, information collected in connection with the onboarding process and as part of your employment relationships including information for payroll purposes such as social security number, address, and bank information for direct deposits. We also collect personal information provided in connection with subscribing to health and welfare benefits including, short and long-term disability, medical and dental care, and personal information about beneficiaries and emergency contact information.

Information collected automatically:
We, and service providers working on our behalf, collect information from you when you use our websites, mobile apps, view our emails or otherwise engage with us through a computer or mobile device ("Sites"). We may monitor the use of our premises, equipment, devices, computers, network, applications, software, and similar assets and resources which may result in the collection of personal information about you. This monitoring may include the use of cameras in and around our premises or electronic monitoring technologies via our networks.

Information collected from third parties:
We collect personal information about you from third parties such as consumer reporting agencies, job websites, application providers, and data providers for purposes of employment (prospective or current), to maintain applicable benefits and for other purposes stated below. We also collect personal information from third parties such as social networking sites or other application providers who have your consent to share the personal information or otherwise have the right to share the personal information with us.

Information created about you:
We collect or create information about you based on our interaction with you as a prospective or current employee such as interview notes, performance information, and wage and benefit information.

CATEGORIES OF PERSONAL INFORMATION

The following are the categories of personal information we have collected and shared for at least the past 12 months, and examples of the personal information that fall into those categories:

PERSONAL INFORMATION CATEGORIES
EXAMPLES
Personal identifiers
Name, alias, signature, postal address, email address, unique personal identifier, online identifier, internet protocol (IP) address, phone number, date of birth, Social Security number, driver's license number, state identification number, passport number, account name, bank account or credit card number or other payment or financial information, medical information or health insurance information or other similar identifiers.
Personal characteristics
Age, race, ancestry, national origin, citizenship, religion, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression), pregnancy or childbirth and related medical conditions, sexual orientation, veteran or military status, genetic information (including familial genetic information), and other description of your physical characteristics (e.g., height).
Biometrics and multimedia information
Fingerprint, voiceprint, audio, photo, electronic, visual or other recordings.
Education or employment information
Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information. Professional or employment-related information, and family member information.
Geolocation data
Physical location, movements tracking information.
Inferences
In some cases, we may draw inferences from the personal information collected to create a profile reflecting preferences, characteristics, trends, predispositions, behavior, attitudes, and aptitudes, which may also be considered to be personal information.
Internet or other electronic network activity information
Browsing history, search history, information regarding your interaction with our website, application or advertisement, links you use or web pages you visit while visiting our site or applications, browser type, internet service provider (ISP), cookies, and mobile device information including device identifier or other information.

Our Sites are not intended for children. We do not knowingly collect any information from children under the age of sixteen.

USE OF YOUR INFORMATION

We use personal information collected from or about you (including personal information about your dependents, approved family members, beneficiaries and emergency contacts) for business purposes including to:

  • Process your application for employment, request a background check, submit a screening assessment, assess qualifications for a job, and otherwise determine eligibility for employment,
  • Identify, review and manage candidacy for job opportunities,
  • Provide or administer wages, payments, and benefits,
  • Conduct performance reviews, establish training requirements, and conduct investigations or pursue disciplinary actions or termination,
  • Compile directories and establish contacts in the event of an emergency,
  • Comply with legal requirements, assist in an investigation, comply with requests from regulatory and law enforcement authorities and meet contractual obligations,
  • Communicate with you via email, mail or other methods about the company, benefits, wages, job opportunities, technology or services offered or other information relevant to employment status,
  • Provide you with employment related tools, systems or applications including mobile applications for voluntary wellness programs,
  • Analyze, improve or develop our employee-related processes or tools using algorithms, analytics software, research studies, surveys, and other similar methods,
  • Conduct actuarial or research studies to maintain, protect and develop our networks, tools, services, and products,
  • Protect the safety and security of our business, services, and Sites including to prevent suspected fraud, threats to our network or other illegal activities, prevent misuse or for any other reason permitted by law,
  • Analyze employment data, and forecast workforce trends,
  • Update or correct our records including combining information we have with information received from other sources, including publicly-available databases,
  • Carry out other activities required in the normal course of our employment relationship with you.

SHARING OF YOUR INFORMATION

We do not sell your personal information. We may share your personal information with our affiliates for business purposes consistent with the uses described in this Privacy Statement. We may also share information about you with third parties whenever you consent to or direct such sharing. We strive to work with companies that share our commitment to privacy. We may also share information with others in an aggregated or de-identified form that does not reasonably identify you.

We may also share your personal or other information with third parties for business purposes or as required or permitted by law including with:

  • Service providers: Personal information may be shared with service providers who perform services on our behalf to carry out the uses of personal information described above in section titled ‘Use of Your Information’ such as payroll support service providers, employment related marketing services, tax and travel management services, health and safety experts and professional advisers such as accountants, management consultants, and relocation companies.
  • Benefits providers: To enable third parties to make services available to you such as financial investment service providers, insurance providers, and child care providers,
  • Third parties in connection with a business transaction: Personal information may be disclosed to third parties in connection with a corporate transaction, such as a merger, sale of any or all of our company assets or shares, reorganization, financing, change of control or acquisition of all or a portion of our business by an affiliate or third party, or in the event of a bankruptcy or related or similar proceedings.
  • Marketing and advertising partners: We may share personal and other information with third party online and other marketing partners or permit these partners to collect information from you directly on our Sites to personalize online marketing campaigns. The Cookies and Other Tracking Technologies section below has more details about these activities.
  • Law enforcement, regulators and other parties for legal reasons: Personal information may be disclosed to third parties, as required by law or subpoena, or if we reasonably believe such action is necessary to:
    • comply with the law and the reasonable requests of regulators, court orders, law enforcement or other public authorities, such as a subpoena, government audit or search warrant,
    • comply with a contract or as necessary to establish, exercise or defend against potential, threatened or actual litigation,
    • protect us, your vital interests, or those of another person, and
    • investigate fraud or to protect the security or integrity of our Sites or any product or services.

We share the following categories of personal information with the following parties:

PERSONAL INFORMATION CATEGORIES
CATEGORIES OF THIRD PARTIES
Biometrics and multimedia information
Service providers; Benefit providers; Third parties involved in a business transaction; Law enforcement or regulators
Education or employment information
Service providers; Benefit providers; Third parties involved in a business transaction; Law enforcement or regulators
Geolocation data
Service providers; Benefit providers; Third parties involved in a business transaction; Law enforcement or regulators
Inferences
Service providers; Benefit providers; Third parties involved in a business transaction; Law enforcement or regulators
Internet or other electronic network activity information
Service providers; Benefit providers; Third parties involved in a business transaction; Marketing and advertising partners; Law enforcement or regulators
Personal characteristics
Service providers; Benefit providers; Third parties involved in a business transaction; Law enforcement or regulators
Personal identifiers
Service providers; Benefit providers; Third parties involved in a business transaction; Law enforcement or regulators

COOKIES AND OTHER TRACKING TECHNOLOGIES

Technologies and Information Collected: When you visit our Sites, we and our service providers automatically collect personal and other information about your use of and access to these Sites. We collect this information through a variety of tracking technologies, including cookies, Flash objects, web beacons (also called pixel tags), embedded scripts, location-identifying technologies, and similar technology (collectively, “tracking technologies”).

Information we collect automatically about you may be combined with other information we collect directly. The information collected in this manner includes:

  • The website from where you accessed the Site, where you went to when you left the Site, how frequently you visit the Sites, when and whether you open emails or click the links contained in emails, pages you visit on our Sites, the links you click and ads you view, or your location when you access our Sites,
  • Information about the computer, tablet, smartphone or other device you use, such as your IP address, browser type, Internet service provider, platform type, device type/model/manufacturer, operating system, date and time stamp, a unique ID that allows us to uniquely identify your browser, mobile device or your account (including, e.g., a persistent device identifier or an Ad ID), and other similar information,
  • Analytics information collected by us or via third party analytics tools, to help us measure traffic and usage trends for the Sites and to understand more about the demographics and behaviors of our users, and
  • How often you use a mobile app, from where the app was downloaded, events that occur within the app, aggregated usage, and performance data.

Use of the information: We or our service providers may use the information collected through tracking technologies to improve, enhance and personalize your customer experience, to monitor and improve our Sites and for other internal purposes such as to:

  • Remember information so that you will not have to re-enter it during your visit or the next time you visit the Sites,
  • Evaluate our marketing campaigns and analyze how our applications and websites are used,
  • Identify and contact you across multiple devices,
  • Provide and monitor the effectiveness of our Sites,
  • Perform analytics and detect usage patterns on our Sites,
  • Diagnose or fix technology problems,
  • Detect or prevent fraud or other harmful activities, and
  • Otherwise to plan for and enhance our Sites.

Our service providers include Adobe and Google. To learn about Adobe Analytics privacy practices or to opt-out of cookies set to facilitate reporting, click here. To learn more about Google’s privacy practices, click here. To access and use the Google Analytics Opt-out Browser Add-on, click here.

Your choices regarding cookies: If you prefer not to accept cookies, most browsers will allow you to change your browser settings to disable existing cookies, automatically request cookies or to notify you when you receive a cookie. However, if you disable, modify, or reject cookies, some parts or functionalities of the Sites may be inaccessible or not function properly. For example, disabling cookies may require you to repeatedly enter information to take advantage of services.

ACCESSING, MODIFYING AND DELETING YOUR INFORMATION

It is important that the information contained in our records is both accurate and current. If your personal information happens to change, please keep us informed of such changes. Current employees of certain Allstate businesses may verify or correct personal information, directly via TalentConnection > Employee Central. Employees of other businesses should update information via their employee portals. Prospective employees may verify or correct personal information via their candidate and/or applicant profile. Former employees may verify or correct personal information by contacting Allstate AskHR at 1-800-340-0475, Answer Financial at HumanResources@AnswerFinancial.com, VigilanteATI at hr@vigilante.io or Allstate Identity Protection at 1-800-789-2720.

SOCIAL MEDIA, LINKS AND EXTERNAL SITES

Links to other company’s websites may be provided on our Sites as a convenience to you. If you choose to go to these external websites, you will be subject to the privacy practices of those external websites. We are not responsible for the privacy practices of those websites. We encourage you to be aware when you leave our website to read the privacy policies or statements of every third party’s website you visit, as those privacy policies or statements may differ from ours. Our Privacy Statement applies solely to the websites where this Privacy Statement appears.

SECURITY

The security of your personal information is important to us. We use a combination of reasonable technical, administrative, and physical safeguards to protect your personal information. However, no website, mobile application, database or system is completely secure or “hacker proof.” So, we cannot guarantee its absolute security. You are also responsible for taking reasonable steps to protect your personal information against unauthorized disclosure or misuse and to follow and implement all policies and practices to protect personal information collected by us.

We limit access to your personal information to those who need it to do their jobs. We comply with all applicable federal and state data security laws.

CONTACT US

If you have questions or concerns about our privacy practices, please contact the Privacy Team at 1-800-624-4419.

CHANGES TO OUR PRIVACY STATEMENT

We may periodically update or revise this Privacy Statement. The date at the top of this page shows when this Privacy Statement was last revised. We will let you know when we update the Privacy Statement by changing the date or other appropriate means.

ECC Monitor: OK